SECTION I - Fire and Safety Regulation
1. At no time shall there be more persons admitted to the auditorium, other assembly room or facility than the legal seating capacity will accommodate.
2. District representative may permit use of auditorium or other assembly room only if applicant shows certificate of flame-proofing of decorations and flammable scenery, as required by the State Health and Safety Code.
3. No device which produces flame, sparks, smoke, or explosions shall be used in the auditorium or other assembly room without the approval of the Fire Chief.
SECTION II - General Rules
4. Section 38130-38138 of the Education Code of California are the basis for these rules and are hereby incorporated in this application, even though not herein duplicated.
5. No use may legally be granted if school facilities are needed for school purposes. Final approval of the use of school facilities shall normally not be granted more than six (6) months in advance, nor for more than a 6-month period.
6. Any permit may be revoked where conflicting dates have resulted or where the need of property for public school purposes has subsequently developed. The district shall incur no liability for such action.
7. There shall be no use of tobacco of any kind on any school premises, no use of intoxicants or narcotics; nor shall profane language, quarreling, or gambling be permitted. Violations of this rule or any other rule set forth herein during occupancy shall be sufficient cause of denying further use of school premises to the organization.
8. The program offered in or during the use of any school premises shall at no time contain matter which might tend to cause breach of the peace.
9. "The governing board -- may appoint a person who shall have charge of the grounds, preserve order and protect the school property." (Ed. Code Sec. 38133(b)).
10. Unless special permission to extend the closing hour has been granted by the permit-issuing office, all activities including clean-up will terminate by 10:00pm. All groups and it's members must vacate by 10:00pm.
11. All groups, including juvenile organizations, must have adequate adult sponsorship and supervision.
12. School furniture or apparatus may not be removed or displaced by any permittee without permission from and under the supervision of the school district employee in charge.
13. Where the stage is to be used, full details of equipment and District personnel required must be furnished in advance. Attach a list showing lights needed, curtains, number of dressing rooms, use of box office, number of stage hands, electricians, ushers, etc. It is further understood that no personnel are furnished by the District except one (1) representative in charge, and that all stage hands and others used by the organization in staging its show are to be paid by the organization.
14. The school principal has full responsibility for supervision and management of all property of that school during school hours which extend generally from early morning to late afternoon.
15. The Chief Business and Financial Officer of the school district or his designated representative, is authorized to issue all permits for use and occupancy of school property during non-school hours by authorized individuals, groups, or organizations; and during school hours by all all individuals, groups, or organizations other than those named in the foregoing paragraph.
16. All permits under this application are in accordance with the laws of the State of California and under the authority of the Board of Education.
17. This permit is not transferable.
SECTION III - Financial Arrangements
18. If a rental charge and/or deposit is required, it shall be paid in advance to the Office of Community Use of School Facilities, 2201 E. Market Street, Long Beach, CA 90805. Opening the building or facility for use shall be contingent upon the showing of an approved permit by the user to the person in charge.
SECTION IV - Liability Insurance
19. Prior to use of facilities, Applicant shall procure a Commercial General Liability Insurance (CGL) with a combined single limit of not less than $1,000,000 each occurrence/$2,000,000 in the annual aggregate at Applicant's own cost and expense for the duration of the Permit. Such insurance is to be placed with insurers admitted in the State of California with a current A.M. Best's rating of no less than A:FSC VIII unless otherwise approved by the District.
Each insurance required by this Permit shall be endorsed to state that "except for non-payment of premium, in which case ten (10) days notice of cancellation shall be given, coverage shall not be suspended, voided, canceled, reduced in coverage or in limited except after thirty (30) days prior written notice by certified mail return receipt requested, has been given to District in accordance with the notice of provisions of this Agreement.
The liability policy shall be endorsed to name the District, its officers, officials, employees, and volunteers as additional insureds and to waive all right of subrogation against District, its officers, officials, employees, and volunteers for losses arising, from or in connection with the use of District Facilities.
Applicant shall furnish District with original certificate and amendatory endorsements effecting coverage required by this Permit. The certificates and endorsements for each policy are to be signed by a person authorized by the insurer to bind coverage on its behalf. The District reserves the right to require complete, certified copies of all required insurance policies at any time, including endorsements affecting the coverage required by these specifications.
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TOBACCO AND ALCOHOL USE ARE PROHIBITED ON ALL LBUSD PROPERTY. NO BARBECUING ALLOWED ON LBUSD PROPERTY!
1. Applicant agrees to defend, indemnify, save, and hold harmless the District, its governing body, the individuals thereof, and all officers, agents, employees, representatives, and volunteers from and against all demands, debts, liens, claims, losses, damages, liability, costs, expenses (including, but not limited to attorney fees and costs actually incurred, whether or not litigation has commenced), judgments or obligations, actions, or causes of action whatsoever, for or in connection with injury, damage, or loss (including, but not limited to, death) to any person or property, including but not limited to injury, damage or loss to District employees, students, visitors, and properties, arising from or in connection with the use of District Facilities. Applicant further agrees to waive all rights of subrogation against the District.
2. Applicant further states that he/she has read the rules and regulations above and agrees to abide by and enforce the same.
3. The undersigned states that, to the best of his/her knowledge, the school property for use of which application is hereby made will not be used for the commission of any act which is prohibited by law.
4. Applicant hereby agrees and understands that the Long Beach Unified School District does not sponsor or endorse the subject activity. Applicant further agrees that any promotional literature or media shall include the following disclaimer language, presented in a manner that is clearly and obviously visible and/or audible: "This activity is neither sponsored nor endorsed by the Long Beach Unified School District or any of its schools."
5. Storage of property brought into the schools by non school organizations will not be allowed.
For more information, visit BoardDocs for the Use of School Facilities Policy Manual.
http://go.boarddocs.com/ca/lbusd/Board.nsf/goto?open&id=BZMR7A6C94C4